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Work Smarter, Not Harder: The Best Organization Tools for Working in a hybrid model.

By Celso Cárdenas on Monday Sept 4, 2023

In this blog post, we will explore the best organization tools that will enable you to work smarter, not harder, in a hybrid environment and balance work from office to the comfort of your home office or even using a work from anywhere model.

Task Management Tools:

Effective task management is crucial for staying on top of your workload. Here are a few of the most useful tools that will help you prioritize tasks, set deadlines, and track progress:

- A visual project management tool that uses boards, lists, and cards to keep your tasks organized. i.e. Atlassian Jira and Trello, Microsoft Project.
- A versatile task management platform that allows you to create projects, assign tasks, and collaborate with team members. i.e., Asana.
- A simple but powerful task manager that helps you capture and organize your to-do lists with ease. i.e. Todoist, Wunderlist, Remember the milk.

There are many tools that you can use, but those categories are the basic needs, it will depend mainly on your type or projects and whether your company has a software you need to use to report hours and/or timesheet logs. But you can always complement what you have to better grasp your time and priorities.

Communication and Collaboration Tools:

Working remotely often requires seamless communication and collaboration with colleagues and clients. Here are a few tools to enhance your remote collaboration experience:

- Slack: A team communication platform that enables real-time messaging, file sharing, and integration with other productivity apps.
- Microsoft Teams: A comprehensive collaboration tool that combines chat, video meetings, file storage, and collaborative document editing.
- Google Workspace: Formerly known as G Suite, Google Workspace offers a suite of productivity tools, including Gmail, Google Drive, Google Docs, and more.

Time Tracking and Productivity Tools:

Maintaining focus and managing your time effectively can be challenging while working from home. These tools will help you track your time, set goals, and boost productivity:

- RescueTime: An automatic time tracking tool that provides detailed insights into your digital activities, helping you identify productivity gaps and distractions.
- Focus@Will: A unique music streaming service that uses neuroscience-based techniques to improve concentration and enhance productivity.
- Forest: An app that gamifies productivity by encouraging you to stay focused and avoid distractions, rewarding you with virtual trees and promoting a sense of accomplishment.

File and Document Management Tools:

When it comes to organizing and accessing your files and documents, these tools are indispensable for remote professionals:

- Dropbox: A cloud-based storage solution that allows you to store, sync, and share files across different devices and collaborate with others.
- Google Drive: A widely used cloud storage service that offers generous storage space and seamless integration with other Google Workspace apps.
- Evernote: A versatile note-taking app that lets you capture ideas, create to-do lists, save web articles, and organize all your notes in one place.

More and more professionals are embracing the freedom and flexibility of working from home, from anywhere or hybrid model environments. However, without proper organization, remote work can quickly become overwhelming and lead to decreased productivity. Thankfully, there is a wide range of organization tools available to help you streamline your work processes and maximize efficiency.

By harnessing the power of these organization tools, you can transform your home office into a highly productive and efficient workspace. Remember, working smarter, not harder, is the key to success in the remote work environment. Experiment with these tools, find the ones that best suit your needs, and embrace the benefits of a well-organized work routine. Stay focused, stay organized, and thrive in your work-from-home journey!

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